German-English Bilingual Administrative Assistant

The German Historical Institute Washington DC (part of the Bonn-based Max Weber Foundation) seeks to fill the following position starting August 1st, 2021: German-English Bilingual Administrative Assistant.

The German Historical Institute Washington DC is a center for advanced studies that promotes transatlantic dialogue and collaboration in history and related fields. 

The successful candidate will handle the following tasks:
 

Reception

• Handle all incoming telephone calls 
• Answer general requests via email 
• Greet visitors and announce guests and serve as initial contact for visitors to the library
• Serve as contact person for service and delivery personnel 
• Receive and distribute incoming mail and packages, prepare outgoing mail

Administrative Tasks

• Update and maintain contact management databases for the institute 
• Administer calendars, mailing lists, invitations for events, participant`s lists
• Contribute to the planning and execution of lectures and conferences held at the GHI:
• Travel arrangements for lecturers and participants
•  Prepare event materials, organize and maintain supplies for events
• Staffing of events (in-house/virtual)
• General administrative support, e.g. procurement of services

Qualifications

• Excellent fluency in spoken and written German and English required
• Highly developed interpersonal skills including excellent telephone manners
• High comfort level with technology, demonstrating strong proficiency in Excel, e-mail-programs and knowledge of database work desired; comfort with video conferencing platforms like Zoom, WebEx and Starleaf
• Training and/or experience in the relevant fields of event management and administration desired
• Ability to work independently and with teams
• Strong organizational skills and ability to multi- task
   

The position is offered on a full-time (40 hours/week) basis or might be shared in two part-time positions, with occasional work on evenings and Saturdays. Please indicate your preference in the applications. Applicants who are not U.S. citizens must have a valid work permit. A sponsorship by the GHI is not possible. The GHI offers competitive salary and a generous benefits package, and is an equal opportunity employer and family-friendly workplace. 

Please submit your application by June 27th, 2021, with a cover letter and CV as well as relevant diplomas and references, copy of passport and, if applicable, Green Card, or visa, together with your work permit attached in one PDF-document through our online application portal. For questions on the position, please contact the Administrative Director Anne Kadolph (kadolph@ghi-dc.org).