German-English Bilingual Administrative Assistant

June 7, 2021

Deadline: June 27, 2021 | The German Historical Institute Washington is hiring a German-English Bilingual Administrative Assistant.

The German Historical Institute Washington DC (part of the Bonn-based Max Weber Foundation) seeks to fill the following position starting August 1st, 2021: German-English Bilingual Administrative Assistant.

The German Historical Institute Washington DC is a center for advanced studies that promotes transatlantic dialogue and collaboration in history and related fields. 

The successful candidate will handle the following tasks:


  • Handle all incoming telephone calls 
  • Answer general requests via email 
  • Greet visitors and announce guests and serve as initial contact for visitors to the library
  • Serve as contact person for service and delivery personnel 
  • Receive and distribute incoming mail and packages, prepare outgoing mail


Administrative Tasks

  • Update and maintain contact management databases for the institute 
  • Administer calendars, mailing lists, invitations for events, participant`s lists
  • Contribute to the planning and execution of lectures and conferences held at the GHI:
  • Travel arrangements for lecturers and participants
  •  Prepare event materials, organize and maintain supplies for events
  • Staffing of events (in-house/virtual)
  • General administrative support, e.g. procurement of services



  • Excellent fluency in spoken and written German and English required
  • Highly developed interpersonal skills including excellent telephone manners
  • High comfort level with technology, demonstrating strong proficiency in Excel, e-mail-programs and knowledge of database work desired; comfort with video conferencing platforms like Zoom, WebEx and Starleaf
  • Training and/or experience in the relevant fields of event management and administration desired
  • Ability to work independently and with teams
  • Strong organizational skills and ability to multi- task

The position is offered on a full-time (40 hours/week) basis or might be shared in two part-time positions, with occasional work on evenings and Saturdays. Please indicate your preference in the applications. Applicants who are not U.S. citizens must have a valid work permit. A sponsorship by the GHI is not possible. The GHI offers competitive salary and a generous benefits package, and is an equal opportunity employer and family-friendly workplace. 

Please submit your application by June 27th, 2021, with a cover letter and CV as well as relevant diplomas and references, copy of passport and, if applicable, Green Card, or visa, together with your work permit attached in one PDF-document through our online application portal. For questions on the position, please contact the Administrative Director Anne Kadolph (