Program Coordinator “GHI West” at UC Berkeley
The German Historical Institute (GHI) in Washington, DC, is an internationally recognized center for advanced study. It serves as a transatlantic bridge connecting American and European scholars and seeks to make their research accessible to decision-makers in the public and private sectors as well as to a general audience. In 2017 the GHI will open up a branch office on the West Coast that will be hosted at the Institute of European Studies (IES) at UC Berkeley. The IES seeks to enrich America’s understanding of Europe through a multidisciplinary program of academic research, scholarly training, and community outreach. Both the GHI and IES are especially committed to promoting international scholarly exchange and collaboration by bringing together European and North American scholars as well as academics from other parts of the world in its conferences and research projects.
The announced position will be the first to be filled at the GHI’s new West Coast branch office. The Program Coordinator will be responsible for planning and management of events and programs in the western United States and Canada. In addition, he/she will provide support for international scholars in their research endeavors and other academic activities there.
Program Management and Administrative Tasks
- Serve as the chief contact person at the local office for the GHI in all administrative matters and maintain official correspondence;
- Work effectively as an integral part of the IES Team on matters pertaining to events and visiting scholars
- Coordinate and organize events (workshops, lectures, conferences). This involves extensive communication regarding program planning, travel arrangements, catering arrangements and site selection;
- Produce press materials, posters, and flyers and announce program events in various media formats (website, email, social media, bulletin boards, newspapers, etc.);
- Closely collaborate with the GHI administration in Washington on payment records and bookkeeping and ensure adherence to relevant American/CA as well as German regulations;
- Serve as a liaison for GHI on visiting scholar appointments in cooperation with IES.
- Correspond with and provide support to fellows/scholarship recipients, issue scholarship payments;
- Support West Coast network activities, maintain contact with participating organizations and individuals;
- Organize meetings and mobile groups;
- Support on-site GHI fellows in identifying new partners for GHI West and in the organization of visits to archives and libraries.
- Excellent/near native fluency in spoken and written German and English;
- Highly developed interpersonal skills including excellent oral and written communication with political acumen and attention to problem solving;
- Experience in event management and the ability to operate effectively within a complex university environment;
- Experience in administration and outstanding organizational skills, keen attention to detail, high capacity for autonomous work, and the ability to work well under deadlines;
- Ability to exercise independent judgment, to take initiative, and to solve problems creatively;
- Experience working collaboratively with international scholars in a team environment;
- Mastery of MS Office, professional fluency in the use of the internet, email, calendar management, and social media;
- Availability to complete a month-long training program at the GHI in Washington, DC;
- Ability to work occasional evenings and weekends.
A strong interest and/or experience in the humanities would be an advantage.
The position is full-time (40 hours/week) and will be filled as soon as possible. The successful applicant will be offered a three-year contract; with an option of extension. The GHI offers competitive salaries and a generous benefits package, and it is an equal opportunity employer and a family-friendly workplace.
Applicants who are not U.S. citizens must have a valid green card or a valid G4 visa with an unrestricted work permit.
Please submit your written application by November 10, 2016, with the standard information and attachments, attached as one PDF document (maximum 5 MB), and one separate cover sheet (one page with a short list of your accomplishments and skills as pertain to your application). Please submit your complete application to: firstname.lastname@example.org with the Subject Line “Program Coordinator”. The title of both attachments should include your name.
For questions please contact Dr. Sarah Beringer (email@example.com). The interviews will likely take place on December 1st and 2nd in Berkeley, CA.